July 11, 2019 | By Luis Estrada
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April 12, 2018
What defines a Shared Workspace or Coworking space can cause confusion. Especially with similar workplaces such as business centers, executive suites, shared spaces, and serviced offices providing members with a similar experience.
The difference between a shared workspace and Coworking space can vary between the vision of the space, the goals and needs of the members, as well as the demands of their business.
It’s important to keep in mind that there is not a “one size fits all” for businesses that occupy both Coworking and shared spaces. Here are some important details to consider.
Coworking spaces are generally ideal for start-up businesses and entrepreneurs looking for a better alternative to working from home.
These spaces are often home to freelancers, some of whom are just getting their name out and are not tied to any specific business or industry.
The benefits to these spaces is that they afford start-ups with an opportunity to stay lean, an inexpensive avenue for community and collaboration, as well as a lively and dynamic atmosphere that inspires productivity.
A shared workspace differs in that they usually cater to and house more established businesses. They often provide more traditional amenities to meet the needs of their clientele.
So its not that established businesses aren’t able to use or attracted to Coworking spaces, or vice versa. For now, it’s just how the majority of these shared spaces are operating.
While Corporate Coworking is on the rise, shared office spaces are more focused on having more equipment such as fax machines, copiers, audio-visual equipment, as well as professional looking office furniture.
Some shared offices operate as executive suites, with amenities such as full reception services, a kitchen, as well as private offices cut off from the rest of the space.
It’s also important to note that Coworking spaces usually lease to members for a period of 3-to-6 months whereas shared office spaces such as executive suites usually lease for a period of 12 months.
There is no single correct method for finding the best office space to suit your needs and scale to your growth. To help gauge your needs, its best to understand what services you will be receiving within the workspace.
When coming to a Coworking space at an entry-level option, you’ll enjoy a clean desk, access to WiFi, as well as of course small perks like snacks and coffee. I know, coffee is surely not a small perk to some!
You may pay a little more for supplies and other services, as well as access to printing, copying, and meeting/conference rooms.
In comparison to working at home or from a garage, you’ll find Coworking spaces to be more productive.
For freelancers, remote workers, and small business owners always traveling, Coworking spaces are ideal. You get what you need most, and don’t pay for space or services you wont frequently use.
However, when your business is picking up and you’re meeting with more clients and partners than you are other members in communal office spaces, you may want to consider picking up an option for a private office.
While Coworking spaces do offer private offices, having a fully-serviced shared workspace can provide a more direct connection with your clients. You can have meetings and provide for your clients without any interference from other members.
Soundproof spaces for calls, as well as up to the minute technology for video conferencing and document sharing are all available in many quality workspaces.
It’s important to understand the needs of your business and your clientele. For example, is it okay to meet at a café with your prospects or do you need a more professional environment?
Has your team grown considerably to the point that working remotely is hindering productivity? Are the amenities within the space essential to the growth of your business or are there other ways to accelerate your business?
Is your budget able to handle a long-term arrangement for the sake of a lower fee to ensure for your growth?
The core values of Coworking are community, openness, collaboration, sustainability, and accessibility.
Your Coworking space will probably have a community manager or a facility operator for handling these interactions. Take advantage of the benefits allotted to you with those values.
Recently established and corporate businesses have been collaborating with Coworking spaces to go after some of the hottest start-up entrepreneurs and freelancers available today.
Community in Coworking isn’t limited to ping-pong and happy hours.
Interactive events, day to day activities, as well as projects that bring different start-ups together all unite a Coworking space.
Often, you can build collaboration within the Coworking platform, especially if it’s equipped with community management software components.
However, this can also cause a hindrance in productivity if you’re looking to work without noise or socializing. (See the pros and cons link from the ‘defining Coworking spaces’ section, we’re not pretending like its all rainbows and butterflies here.)
If you’re looking to work for yourself by working by yourself, you may want to go with the amenities found in a traditional office.
If you need more security measures in place to protect your work and your records, a private office may be more ideal.
However, keep in mind that financial institutions have a keen interest in Coworking spaces recently, so security advancements will continue to grow. Not to mention, as the expansion of corporations in Coworking continues to expand, our industry will have to (if it isn’t already) satisfy all their traditional needs.
It’s best to take these all factors into consideration for the best experience as well as the growth of your business.
For more information on how the Yardi Kube platform can transform your Coworking space or shared workspace, please click the button below.
Yardi Kube is a coworking management platform delivering all the tools needed to grow a smart and connected workspace. The Kube platform enables your technology to work intellligently together from managing leads and monthly billing, to accounting, and on-demand Internet and Voice services. With all the hardware, software, and essentials for building a thriving workspace, Yardi Kube helps you increase revenue, maximize productivity, and build community.
Yardi KUBE allows operators to seamlessly manage their Coworking space operations and financials in one fully integrated platform while providing a phenomenal member experience.
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